News : Basic rates of Wages has been revised w.e.f. 27/03/2023    |  ESIC - Mandatory Seeding of UAN of Insured Persons    |  No ESI contribution on Conveyance Allowance from 8.3.2021    |  

SOHAIL & CO.: The Checklist For Employers

Statutory Deposits,Returns and Notices

Month wise Checklist for Submission of Various Returns

Note: After being ONLINE system as the decision of the Head Quarter office of ESIC and Provident Fund not to be submits the entire returns for the act rightnow.

MONTH & DATE-WISE NAME OF THE STATUE FORM NAME OF RETURN/COMPLIANCE TO BE SENT TO
January        
15 The Employment Exchanges (CNV) Act,1959 & Rules ER-I
(Rule 6)		 Quarterly Return for quarter ended Local Employment Exchange
15 Gujarat Labour Welfare fund act,1953 A-1 Statement of contribution of Dec. along with chq. Gujarat labour welfare fund Ahmedabad or vadodara
21 The Maternity Benefit Act, 1961 LMNO Rule 16(1) Annual Returns and details of payment ending 31st Dec. Competent authority under the Act
30 The Contract Labour 9 (R&A) Act, 1970 & Rules XXIV Rule 82(1) Half yearly return by contractor (Indupllcate) Concerned Licensing Officer
31 The Factories Act, 1948     Chief Inspector/Director or other competent authority of the area
 
February        
1 The minimum Wages Act, 1948 III Rule 21
(4A)		 Annual Return Inspector under the are concerned
1 The Payment of Wages Act,1936 & related Mines Rules V Rule 18 (related Mines Rules) VII, VIII Rule 16 related Air Transport Annual Return Concerned Labour Commissioner
        Concerned Regional Commissioner
 
April        
15 The Employment Exchange (CNV) Act, 1959 & Rules ER-I Rule 6 Quarterly return for quarter ended 31 Dec. Local Employment Exchange
 
July        
15 The Employment Exchanges (CNV) Act, 1959 & Rules ER-I Rule 6 Quarterly return for the quarter ended Concerned Employment Officer
15 The Factories Act, 1948 Refer to State Rules Half yearly return Concerned Director/Inspector
15 The Contract Labour (R&A) Act, 1970 XXIV Half yearly return by contractor Concerned Inspector
15 Gujarat Labour Welfare fund act,1953 A-1 Statement of contribution of Jun. along with chq. Gujarat labour welfare fund Ahmedabad or vadodara
 
October        
15 The Employment Exchanges (CNV) Act, 1959 & Rules ER-I Rule 6 Quarterly return for the quarter ended Concerned Employment Officer
30 The Factories Act, 1948 & Rules Refer to State Rules Application for renewal of licence Director/Inspector of Factories
31 The Contract Labour (R&A) VII Rule 29(2) Application for renewal of licence Concerned Inspector
 
December        
30 The Payment of Bonus Act, 1965 & Rules D Rule 5 Annual Return - Bonus paid to the employees for the accounting year ending Concerned inspector/under the Act

Checklist for submission of Various Returns- Monthly/on Occurrence

TIME LIMIT ACT FORM ETC NAME OF RETURN/COMPLIANCE TO BE SENT TO
21st of every month The Employees State Insurance Act, 1948 Challans Remittance of Contributions Concerned Regional Office
Every month 15th The Employees Provident Funds & MP Act, 1952 Challans Remittance of Contributions Concerned Regional Office
Immediately fatal/death & within 48 hrs. in ordinary cases and immediately in death or serious injury cases The Employees State Insurance Act,1948 16 Accident Report Concerned local office/dispensary of ESI
Every month The Apprenticeship Act, 1961 Printed Format Bill for reimbursement Apprenticeship Advisor
4 Rule 14(4) With seven days of joining of Apprentice Regional Director/state Apprenticeship Advisor
1A Report containing record of basic training etc.Rule 14 (5&6) Report for the period March-15th April ending Sept. 15th October Regional Director/State Apprentices
3 Rule 14(7) To be sent in Nov. & May Progress Report  
6 Rule 8 Record of work done and the studies taken by Graduates Technicians etc. Regional director/State apprenticeship Advisor
4 hours of occurrence The Factories Act, 1948 Refer to State Rules Notice of accident/dangerous occurrence Inspector/Director of Factories
12 hours of occurrence The Factories Act, 1948 Refer to State Rules Report of Accident Director/Inspector of Factories
7 days of incident the Workmen's Compensation act, 1923 EE Report of serious bodily injuries/fatal accidents Concerned Commissioner of Workmen's compensation
Once in a life(Subject to Renewed) EPFO Digital Signature DSC To be uploaded to EPFO Online Portal Subject to check the validity
Once in a life(Subject to Change the Employer) EPFO 5-A 5-A To be uploaded to EPFO Online Portal as and when changes takes place in employer
Every Month EPFO Form-11 To Generate UAN To be filled up and uploaded to EPFO online portal as and when Form-11 shows in respect of new members
Accident ESIC Form 12 or Online Report immidiately in fatal and in 48 hours in Non fatal Concern Branch Manager
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